5S Audits · available in HLT Cloud
5S audits made for the shop floor.
Walk the area with a phone, answer clear criteria, capture evidence and leave with findings that someone owns. The starter template is HLT’s universal 5S audit for every kind of area, and your site can adapt it.
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How it works
From the walk to the fix.
01Inspect
Record what you see
Choose the area, score each criterion on a phone and capture photos where they help.
02Act
Fix what matters
Weak answers become findings with an owner and the evidence attached. Nothing to chase by email.
03Revisit
Show the progress
Open findings are waiting at the next audit, and every area shows its trend over time.
On a phone
From area to submitted audit in four steps.
Designed for one hand at 360 pixels wide, with large answer buttons and visible save status.
Pick the area and time, or scan the QR code posted at the area. The default template is preselected.
Each question shows its criteria and what each answer is worth. The screen stays on the question while you add evidence.
Type a remark, take or attach photos, or dictate when your organization has enabled voice input.
The review lists missing answers, N/A reasons and unfinished uploads. Submitting creates an immutable revision and the findings.
Scoring
Scores you can explain to the team.
Each answer is a defect count, a maturity level from 0 to 4 or a Yes/No with fixed points. Questions are averaged within each of the five S, then the five S are averaged equally. Safety checks are shown beside the score as safety findings. Scores are shown out of 10, never as unexplained percentages.
| Category | Questions | Answers | In the score |
|---|---|---|---|
| Safety checks | 5 | Defect count (10, 8, 6, 4, 2 or 0) | No |
| Sort (Seiri) | 6 | Defect count (10, 8, 6, 4, 2 or 0)Maturity level 0–4 (0 to 10) | Yes |
| Set in order (Seiton) | 5 | Defect count (10, 8, 6, 4, 2 or 0) | Yes |
| Shine (Seiso) | 4 | Defect count (10, 8, 6, 4, 2 or 0) | Yes |
| Standardize (Seiketsu) | 4 | Maturity level 0–4 (0 to 10) | Yes |
| Sustain (Shitsuke) | 5 | Yes or No (10 or 0)Defect count (10, 8, 6, 4, 2 or 0) | Yes |
Worked examples
Safety checks fail, everything else is perfect
Result: 10.0/10
Every safety check finds a problem and all five S earn full points. The 5S result stays at full score, and the five safety findings are shown beside it instead of being averaged away.
29 of 29 required questions answered
5 safety findings beside the score
Two questions answered Unknown
Result: 7.2/10
Two questions could not be checked during the walk. They are left out of the score instead of being counted as zero; Unknown still counts as answered.
29 of 29 required questions answered
Audit still in progress
Result: 8.7/10
Sort and Set in order are answered. The provisional quality uses the answers so far; completion is shown separately, so a good start is not mistaken for a finished audit.
11 of 29 required questions answered
Findings
Every weak answer becomes a finding.
When an audit is submitted, each answer below full score opens one finding with the remarks and photos recorded for it. The owner and selected collaborators mark it Fixed, optionally with a note or photo.
- Open findings for the area appear before the next audit.
- Two states only: Open and Fixed. Reopen keeps the history.
- Observations at full score can be marked for follow-up explicitly.
Reports
Reports that match the analytics page.
Overview, Audit comparison, Areas and Findings follow-up come ready to use. Consultants build their own dashboards, and every page exports as a PDF or image with your logo.
- Choose two or three audits and compare them side by side.
- A missing previous result is shown as “Not scored”, never as zero.
- Every page can be saved as a PDF for the next meeting.
Adaptable criteria
Your criteria, with stable history.
The starter template is a reviewed starting point, not a fixed checklist. Workspace administrators adjust it to the site and publish new versions.
Edit and publish templates
Change wording, criteria, weights, N/A rules and the display scale (out of 10 or 100). Publishing freezes a version; audits keep the version they started with.
Import from CSV
Bring existing checklists in through the documented CSV format, with row-level error messages before anything is saved.
Areas and QR codes
Areas describe places and processes, not people. Each area can have a printed QR code that starts an audit after sign-in.
Five interface languages
English, German, Spanish, French and Turkish. Text your team enters is translated automatically for colleagues who work in another language.
Optional AI
AI assists, people decide.
Every workflow works without AI. AI features are off until an organization administrator enables them, and every suggestion is reviewed before it is used.
- Template drafts from a short interview, reviewed and published by a workspace administrator.
- Voice dictation for remarks, with the raw transcript available for review.
- Rewrite suggestions shown as a word-level comparison; the original stays until you accept.
AI requests go through OpenRouter to approved models only, with provider data collection denied. Customer content is not used to train models. Raw audio is deleted after processing, at the latest after 24 hours.
AI output is not a statement of legal, safety or certification compliance.
Questions about 5S Audits
Can we keep our own audit criteria?
Yes. Workspace administrators adapt the starter template to the site or bring existing checklists in through the documented CSV format, and publish new versions when criteria change.
Does it work on a phone?
Yes. The 5S audit is designed for a phone held in one hand: large answer buttons, photos and remarks at the question, and every answer saved as you go.
Who sees our audits?
Audits are private by default until their owner shares them. Roles are granted per workspace, and organization administration does not open private audits.
See it with your own areas.
After a demo, HLT sets up your organization, a first workspace and the starter template, then invites your administrator.